> ## Documentation Index
> Fetch the complete documentation index at: https://explore.airia.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Budgets & Spend

> Set, enforce, and monitor AI spending across your organization from one place.

<Note>
  Budgets & Spend is in Early Access and may not be available to all organizations. Contact your account representative to request access.
</Note>

<Card title="One home for every spending decision" icon="wallet">
  **Spend Management** brings budgeting, enforcement, and reporting together in a single area of Airia. Set spending limits for your whole company, fine-tune them for individual projects, users, and gateways, and watch spend add up in real time — all without leaving one workspace.
</Card>

## The new, consolidated experience

If you used Airia previously, you may have set limits in two separate places — **gateway budgets** and **project budgets**. Spend Management is the next evolution of those features, unified into one consistent experience.

<Note>
  Everything you could do with gateway and project budgets you can still do here — plus company-wide and per-user limits, shared spending controls, alerts, analytics, and audit history. Instead of configuring limits in different parts of the product with different behaviors, you now manage them all from **Spend Management** with one set of concepts.
</Note>

## What's in Spend Management

You'll find Spend Management in the left navigation. It contains four areas:

<CardGroup cols={2}>
  <Card title="Budget Policies" icon="sliders">
    Set the default spending limits, enforcement rules, and alerts that apply across your organization — at the **Company**, **Project**, **User**, and **Gateway** level.
  </Card>

  <Card title="Custom Budgets" icon="user-gear">
    Override your default policies for specific projects, users, or gateways that need a higher or lower limit than the default.
  </Card>

  <Card title="Spend Analytics" icon="chart-line">
    See how much of each budget has been used, what's resetting soon, and who or what is spending the most.
  </Card>

  <Card title="Usage Reports" icon="table">
    Break down usage by project, agent, tool, data source, user, LLM provider, and model.
  </Card>
</CardGroup>

## How the pieces fit together

<Steps>
  <Step title="Set your defaults in Budget Policies">
    Define **Daily**, **Weekly**, and **Monthly** limits and choose how strictly they're enforced for your company and for the default project, user, and gateway.
  </Step>

  <Step title="Make exceptions with Custom Budgets">
    When a specific project, user, or gateway needs a different limit, create a Custom Budget that overrides the default — no need to change your organization-wide policy.
  </Step>

  <Step title="Stay informed with alerts and banners">
    Set alert thresholds so the right people are emailed as spend climbs, and let your users see in-app warnings before they hit a limit.
  </Step>

  <Step title="Track and review">
    Watch spend in **Spend Analytics**, dig into the details in **Usage Reports**, and review every change in **Audit history**.
  </Step>
</Steps>

## Who can use Budgets & Spend

Access to Spend Management is controlled by roles and permissions. The relevant permission is **Budgets** ("Manage budgets settings"), which grants the ability to *browse* budget settings and to *manage* them.

| Role                | View budgets & analytics | Create & edit budgets | View audit history |
| ------------------- | ------------------------ | --------------------- | ------------------ |
| **Platform Admin**  | Yes                      | Yes                   | Yes                |
| **Admin**           | Yes                      | Yes                   | Yes                |
| **Read-Only Admin** | Yes                      | —                     | Yes                |
| **Security Admin**  | —                        | —                     | Yes                |
| **Project Admin**   | —                        | —                     | —                  |
| **End User**        | —                        | —                     | —                  |

<Note>
  You can also grant the **Budgets** permission to a custom role. Anyone without it won't see Spend Management — but a budget enforced on them still applies. See [What your users experience](/admin-hub/budgets-and-spend/what-your-users-experience) for what spending under a budget looks like for someone who isn't an administrator.
</Note>

<Tip>
  **New to budgets?** Start by setting a **Company** budget in [Budget Policies](/admin-hub/budgets-and-spend/budget-policies) with alerts turned on but enforcement left soft. This gives you visibility and warnings without blocking anyone while you learn how your organization spends.
</Tip>