Skip to main content
Airia Meetings automatically records, transcribes, and analyzes your organization’s meetings using AI. Once configured, users can connect their calendars and have an AI notetaker join their meetings to capture insights, action items, and summaries.
Meetings is currently in beta and may not be available to all users. Contact your account representative to request access.

​
Before You Begin

To complete this configuration, you must be a Platform Admin within Airia.
Requirements:
  • Platform Admin role in Airia
  • For Outlook: Microsoft Entra administrator access needed for organization-wide consent

​
Microsoft Outlook Calendar Integration

Microsoft Outlook calendar sync requires an Entra administrator to grant consent before users can connect their calendars. Without this consent, users will receive an error when attempting to connect.
1

Navigate to the Microsoft consent URL

Have your Microsoft Entra administrator visit the following URL:
https://login.microsoftonline.com/common/adminconsent?client_id=4969aaba-cdb0-4777-829d-63a9dde52671
2

Sign in with admin credentials

Sign in with a Microsoft Entra administrator account that has permission to grant tenant-wide consent.
3

Review and accept permissions

Review the permissions requested by Airia and click Accept to grant consent for your organization. This allows Airia to access calendar data for users who choose to connect their calendars.
This is a one-time setup per organization. Once consent is granted, all users in your organization can connect their Outlook calendars.

​
Google Calendar Integration

Google Calendar integration is coming soon. Currently, only Microsoft Outlook is supported.

​
Manage Meetings Settings

Control who can access Meetings and configure how the AI processes meeting content.

​
Access Meetings Settings

1

Navigate to Meetings Settings

Go to Settings > Organization > Meetings

​
Available Admin Settings

SettingDescription
Allow All UsersToggle to grant all users access to Meetings, or restrict to specific users/groups
Users & GroupsWhen “Allow All Users” is off, select specific users and groups who can access Meetings
Auto-join meetingsAllow the AI bot to automatically join scheduled meetings for users with Meetings enabled
Meeting AgentsSelect which AI agents process meeting transcripts for summaries and insights

​
Configure Meeting Agents

Select one or more agents that will automatically process meeting transcripts. These agents can generate:
  • Meeting summaries
  • Action items and follow-ups
  • Key decisions and discussion points
  • Custom insights based on your agent configuration
For each agent, configure the following options:
OptionDescription
Execution ModeOnce per meeting runs the agent a single time for the entire meeting. Once per user runs the agent separately for each Meetings user on the invitee list, allowing for personalized outputs.
Email OutputWhen enabled, the agent’s output is automatically sent via email to all Meetings users on the invitee list.
Create dedicated agents optimized for meeting analysis to get the most value from your meeting transcripts.
Users can optionally save meeting transcripts to their personal Knowledge for RAG search. This allows them to reference past meeting content when chatting with agents. Users enable this in their personal Meetings settings.

​
Next Steps

Once Meetings is configured:
  • Direct users to the Meetings user guide for instructions on connecting their calendars
  • Monitor meeting activity through the Admin Console
  • Adjust agent configurations based on user feedback