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Airia Meetings automatically records and transcribes your meetings, then uses AI to generate summaries, action items, and insights. Connect your calendar to get started.
Meetings is currently in beta and may not be available to all users. Contact your account representative to request access.
Meetings must be enabled by your administrator. If you don’t see the Meetings option in the sidebar, contact your Platform Admin to request access.

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Connect Your Calendar

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Microsoft Outlook

1

Navigate to Meetings

Go to Meetings in the Airia sidebar
2

Click Connect Calendar

Select Microsoft Outlook as your calendar provider
3

Sign in and grant permissions

Sign in with your Microsoft account and grant Airia permission to access your calendar
Your organization’s Microsoft Entra administrator must first grant consent for Airia to access calendars. If you see an error during connection, contact your IT administrator.

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Google Calendar

Google Calendar integration is coming soon. Currently, only Microsoft Outlook is supported.

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Calendar Sync Status

Your calendar sync status indicates whether Airia is successfully reading your calendar events:
StatusDescription
IdleNot currently syncing
SyncingCalendar events are being updated
SucceededSync completed successfully
FailedSync encountered an error - try reconnecting your calendar

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Viewing Your Meetings

The Meetings page displays all your scheduled and past meetings. You can:
  • Filter by date range to find specific meetings
  • Search by name to locate meetings quickly
  • Filter by status to see meetings in different states

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Meeting Statuses

StatusDescription
CreatedMeeting has been detected from your calendar
ScheduledAI notetaker is scheduled to join the meeting
ProcessingMeeting is being transcribed and analyzed
PausedMeeting processing is temporarily paused
ExecutingAgentsAI agents are analyzing the transcript
DoneMeeting transcript and analysis are complete
FailedAn error occurred during processing
DeletedMeeting has been removed

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Meeting Details

Click on any meeting to view its details:
  • Transcript: Full text record of everything said during the meeting
  • Recording: Video or audio recording (if available)
  • Agent Results: AI-generated summaries, action items, and insights from your configured agents

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Configure Your Meeting Settings

Customize how Airia handles your meetings by accessing your personal settings.
1

Open Settings

Navigate to the Meetings page and click the Configure button
2

Adjust your preferences

Configure the settings according to your needs

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Available User Settings

SettingDescription
Auto-join meetingsAllow the AI bot to automatically join your scheduled meetings
Upload transcript to personal filesAutomatically add meeting transcripts to your personal knowledge base
Use custom agents (Advanced)Add or override the default transcript processing agents
Active AgentsSelect which agents process your meeting transcripts (when custom agents enabled)
The “Use custom agents” option is only available for users with Admin roles.

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Create a Meeting Manually

For meetings that aren’t on your calendar, you can create a meeting entry manually:
1

Navigate to Meetings

Go to the Meetings page
2

Click Create Meeting

Select the option to create a new meeting
3

Enter meeting details

Provide the meeting name, date, time, and any relevant information

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Schedule a Bot

Add the Airia Notetaker to an existing meeting that’s already on your calendar:
1

Find the meeting

Locate the meeting in your Meetings list
2

Schedule the bot

Click Schedule Bot to add the AI notetaker to the meeting
3

Confirm

The bot will automatically join when the meeting starts

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Troubleshooting

If your calendar becomes disconnected:
  1. Navigate to Meetings in the sidebar
  2. Click Reconnect Calendar
  3. Sign in again with your Microsoft account
  4. Grant the necessary permissions
If the issue persists, contact your IT administrator to verify that organization consent has been granted.
A failed status can occur due to:
  • Network connectivity issues during the meeting
  • The AI bot being unable to join the meeting
  • Processing errors during transcription
Try scheduling the bot again for future meetings. If the problem continues, contact support.
If your transcript is missing or incomplete:
  • Verify the meeting actually took place
  • Check that the AI bot successfully joined the meeting
  • Allow time for processing - large meetings may take longer
Meeting transcripts are generated after the meeting ends and may take several minutes to process.
The Meetings feature must be enabled by your administrator. Contact your Platform Admin to:
  • Verify that Meetings is initialized for your tenant
  • Request access if it’s restricted to specific users/groups