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Collaborate with Agents using Spaces

Spaces allow you to create customized AI collaboration environments, making it easy to share your Agents with others, including both logged-in users and guests, without requiring individual user accounts for everyone.

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About Spaces

Spaces provide a dedicated environment for interacting with an Agent, fostering seamless collaboration.

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Key Features

  • Agent Integration: Launch Spaces directly from your existing Agents.

  • Flexible Sharing: Share Spaces via QR codes or direct web links.

  • Diverse Participants: Invite both logged-in users within your organization and external guest users (who don’t need an account).

  • Full Functionality: Enjoy full end user capabilities with the Agent within the Space.

  • Management Control: Space owners and administrators have detailed controls for managing Space access and activity.

💡 This feature is available for BrainFreeze users. All enterprise users of Airia can request access to Spaces with their sales representative.

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How to Use Spaces

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Create a Space

  • Navigate to the Agent you wish to share.

  • Look for the option to create or launch a new Space.

  • Follow the on-screen prompts to name and configure your Space.

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Invite Users to a Space

Once your Space is created, you can invite collaborators:

  • From the Space details page, select the option to invite new members.

  • Choose the type of user you wish to invite:

  • Guest User: For individuals who do not have an Airia account and do not need to log in.

  • Logged-in User: For existing users within your organization’s tenant.

  • For Guest Users: A QR code and a web link will be generated. Share these with your guests to grant them access.

  • For Logged-in Users: Enter their details (e.g., username or email) to send an invitation.

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Join a Space

If you are a Guest User:

  • Scan the provided QR code or click on the web link shared by the Space owner. You will gain immediate access to the Space without needing to log in.

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If you are a Logged-in User:

  • Check your notification center (bell icon) for new invitations.

  • Click on the invitation to accept and join the Space.

  • You can view all the Spaces you’ve been invited to from the main Spaces overview page.

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Manage Your Space

  • As a Space owner, you have comprehensive control over your Space:

  • Access Space Details: Navigate to your Space and find the Space details page.

  • Invite Members: From the details page, you can invite additional logged-in or guest users at any time.

  • Manage Participants: View current members and manage their access (e.g., pause or block users if necessary).

  • Adjust Settings: Modify Space-specific settings, such as its name or associated Agent.

  • Track Activity: Monitor user interactions, messages, and activity within your Space.

  • Archive Space: When you are done with the Space, archive it to make it no longer accessible. All of the user and message history will be preserved.